Sherman Public Library General Information

Any resident of the state of Texas may make application for a library card. A card is issued for a one year period of time, and is renewable. Once the applicant becomes 18, he/she will need to complete a new application card, and update it to adult status. There is no charge for this service.

Pager numbers will not be accepted as a home phone number. Patrons must have a working phone in order to receive interlibrary loans or to rent audio/visual media.

A parent or guardian must make application for a person under 18 years of age. The parent must show us their driver's license. Parents must pay outstanding charges on their card and return all overdue items before obtaining cards for their children.

Replacement cards cannot be issued until any outstanding charges are paid to all BARR libraries.

A patron must present his/her library card or other valid ID to check out materials or equipment, and submit interlibrary loan and courier requests. Card or Social Security number must be used when renewing by phone.

The purpose of fines is to keep materials in circulation. Therefore, a payment for overdue or lost items is required before other items may be charged out. Partial payment is permissible for charges over $25.00. Arrangements for payment plan must be set up with the Library Director.

Books may be secured from Grayson County College or Denison Public Library through a courier service. Fill out a request at the Service Desk on the forms provided.

Interlibrary loan requests are submitted to reference. The loan period is set by the library lending the books. See section on ILL lending for requirements.

Reserves may be placed on books in our catalog. Title requests will be accepted for books not in the collection.

Employees are required to check out materials in the same manner as the general public. They are responsible for paying fines when incurred before the card is used again.

Limitations may be placed on the number of items which may be checked out on a particular subject. Special arrangements may also be made with the Public Services Department if necessary for various programs and projects.

Three book depositories are available for returning books. One is on the south parking lot; one is attached to the building; and the other is located at the primary circulation desk. These depositories are designed only for books. The audiovisual depository is located by the entrance to the main area of the library.

1. Requests A. Any patron with a valid BARR card may request materials. The patron card must be current and have no fines or overdue materials. The card must have been issued for at least six weeks before requests will be accepted. Patron must have a working phone number. Message phones are not acceptable. B. Requests for each item must be made on the appropriate ILL form and submitted to the Reference Desk. Requests by phone are accepted. C. The request form must be filled out legibly and as completely as possible. The patron information must be complete. Sufficient information to identify the item is required. The minimum information needed would be title, author, date and edition when applicable. When requesting photocopies of magazine articles, the name of periodical, volume number, issue number, title of article and page number(s) when applicable. D. No more than four requests per patron may be requested at one time. It is the responsibility of the patron to bring in the subsequent titles when more than four titles are needed. E. A wide range of materials including books, articles from periodicals, software, DVD's, VHS and CD's may be requested. However, it may not always be possible to locate a particular item from a library that will lend it. Materials that may be difficult to obtain include:

1. Rare materials 2. Reference/Genealogy materials 3. Books published within the last year 4. Audiovisual materials.

2. Charges A. Most ILL's are free. However, some libraries do charge for the service. Every effort will be made to obtain materials from libraries that do not charge. In the event that the item is only available from a library that charges, the patron will be notified to see if they are willing to pay for the service. B. A fine of .50 cents per day will be imposed for the late return of ILL materials. An additional charge may be added if item is returned to the book drop instead of the Reference Desk. Overdue items must be returned and all fines paid before another request will be processed. Repeated failure to abide by due dates for ILL's may result in the suspension of borrowing privileges. C. The cost for lost or damaged ILL material is determined by the lending library and is the responsibility of the patron who initiated the request. Charges generally include the price of the book plus a processing fee.

3. Borrowing Conditions A. The lending library may restrict the material to "Library Use Only." B. The lending library may prohibit photocopying from the materials provided. C. In some cases, the lending library will not allow renewals of their materials. D. The lending library may recall the item at any time regardless of the due date.

4. Loan Periods A. Loan periods are determined by the lending library. B. Requests for renewals may be made but must be done at least seven days before the due date. C. Requests for renewals must be made through either the Reference Librarian or the Reference Clerk. Renewals through the BARR system are not accepted.

5. Cancellations A. If the publication date of an item is within the past year, the request may be cancelled. B. If item cannot be located at any of the libraries in the ILL system, the request will be cancelled. Usually as many as 15 libraries are asked before the request is cancelled. C. If the title cannot be found in standard verification tools, the request may be cancelled.

1.   Requests

A. The Sherman Public Library is a free supplier to all libraries within the United States.

B. The Sherman Public Library will accept requests in the following forms:

            1 OCLC online
            2. ALA carbon forms
            3. FAX
            4. On appropriate library letterhead

2. Materials available from the Sherman Public Library include:

A. Circulating copies of fiction and nonfiction books.

B. Grayson County records on microfilm.

C. We will photocopy up to 50 pages from periodicals and non-circulating materials. All requests must be copyright compliant.

3. Materials NOT available from the Sherman Public Library include:

A. Reference/Genealogy materials.

B. Books published within the past six months or books in high demand.

C. Audiovisual materials.

D. Rare books.

4. Charges

A. The Sherman Public Library does not charge for loans or for photocopies.

B. Replacement of lost or damaged material is the responsibility of the borrowing library. Replacement fees will include the cost of the book plus a $5.00 processing fee.

5. Loan Periods

A. The loan period for all materials is four weeks. One two-week renewal may be granted on a case-by-case basis.

B. Requests for renewal must be received at least seven days before the due date and must be made through OCLC online or by telephone.

C. The Sherman Public Library reserves the right to recall any item. A recall notice will be issued through OCLC online or by telephone.

Videocassettes may be ordered for both citizen use and library programs from the Northeast Texas library System (NETLS). There is a limit of three items per date for each show date. The loan period is normally 24 hours, but with special arrangements, may be longer. To schedule and check out videos, a citizen must present his/her valid library card and be at least 18 years old. These items must be returned to the library by the designated date along with a completed statistic sheet.

The borrower is liable for the full cost of lost items and items that are damaged beyond repair. A fine will be charged for items that are not picked up unless a notice of cancellation is received 10 days prior to the show date.

The current retail price of the book plus a $5.00 processing fee will be levied for lost or completely damaged items. If the book is out-of-print, a charge for a similar replacement will be made. The current bindery charge will be made for the dust jacket. Donations of the books cannot be accepted in lieu of a payment unless it is a new copy of the same title. In order to receive a refund, the original receipt must be presented. Refunds under $15.00 will be available the next day. A check will be issued on the next processing date for refunds over $15.00.

Charges will be levied for material not returned on time. There is a grace period for all items except videocassettes, equipment, and interlibrary loan books. Fines are charged for Sundays. The first and second overdue notices will be sent by mail. If there is no response, a letter is then sent by the Library Director. If there is still no response, a letter is sent by the City Attorney. Failure to respond to the City Attorney's letter will result in a summons. Kits consist of several pieces. Fines are charged for each bar-coded item.

Fines
	Books and other items not otherwise designated	.15 per item daily not to exceed the cost of the book, with a $10.00 maximum. .50 per item daily will be charged for Inter Library Loans.
	Equipment	$1.00 per item daily $25.00 maximum
	Lost item or Damaged beyond Repair	Full cost of item and a $5.00 non-refundable processing fee

Library Cards
	Lost Card	$1.00
	Out of State	$40.00 annually

Community Room	No charge for nonprofit groups during library hours	$10.00 per hour for profit groups and nonprofit groups after hours + $15.00 security fee.

Copies
	Microfilm/Microfiche Copies	.15 each
	Photocopies	.15 each
	Computer Printouts	.15 each page

Other Services
	Laminating	.10 per running inch (.30 minimum)
	Card Laminating	$1.00 per item
	Fax (per page)	$1.00 (send & receive) Library Reference replies to a local number - first five pages free $4.00 International

Monday, Wednesday & Friday	9:00 A.M. - 6:00 P.M.
Tuesday & Thursday	9:00 A.M. - 9:00 P.M.
Saturday	9:00 A.M. - 5:00 P.M.

Books	2 weeks
Filmstrips	2 weeks
Videocassettes/DVDs	3 days
Equipment	1 day
Audio Books	2 weeks
CDs	2 weeks